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Policy: Housing Resident Claims Reimbursement 


Date: 04/01/04 Policy ID: FIN-005 Status: Final

Policy Type: University
   
Contact Office: Risk Management
   
Oversight Executive: Executive Vice President and Chief Operating Officer
   
Applies To: Academic Division.
   
Table of Contents: 

Policy Statement
Procedures

   
Reason for Policy: To provide a process whereby a University-housing resident who has suffered a loss of tangible personal property may be reimbursed.
   
Policy Summary: 
   
Definition of Terms in Statement: Tangible personal property: Items belonging to residents that can be photographed and where evidence of damage to the property is visibly apparent.
   
Policy Statement: 

A University-housing resident who has experienced a monetary loss to tangible personal property as a result of an act or an omission by a University employee performing his/her duties may be reimbursed for such loss.

For those incidents involving damage to or theft of personal property of $500 or less, the resident should contact the Housing Division to start the claim process.

If the Office of Property & Liability Risk Management concurs and approves the claim, the Housing Division will process the claim and issue a check to the resident.

This policy does not apply to bodily injury situations or personal property damage over $500. In these instances, the Housing Division must complete an Incident Report Form and send or fax the form to the Office of Property & Liability Risk Management for further review and processing.
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Procedures: Procedure 7-80 -- "Completing an Insurance Incident Form"
Procedure 7-82, "Reimbursing Housing Resident Claims."
   
Related Information: 
   
Policy Background: 
   
Major Category: Finance and Business Operations
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 04/01/13
   
Approved By, Date: Policy Review Committee, 04/01/04
   
Revision History: Updated 4/8/11, 5/3/07.
   
Supersedes (previous policy):  Reimbursement of Housing Resident Claims VII.H.2