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Policy: Housing Resident Claims Reimbursement 


Date: 04/01/04 Policy ID: FIN-005 Status: Final

Policy Type: University
   
Contact Office: Risk Management
   
Oversight Executive: Executive Vice President and Chief Operating Officer
   
Applies To: Academic Division.
   
Table of Contents: 

Policy Statement
Procedures

   
Reason for Policy: To provide a process whereby a University-housing resident who has suffered a loss of tangible personal property may be reimbursed.
   
Policy Summary: 
   
Definition of Terms in Statement: Tangible personal property: Items belonging to residents that can be photographed and where evidence of damage to the property is visibly apparent.
   
Policy Statement: 

A University-housing resident who has experienced a monetary loss to tangible personal property as a result of an act or an omission by a University employee performing his/her duties may be reimbursed for such loss.

For those incidents involving damage to or theft of personal property of $500 or less, the resident should contact the Housing Division to start the claim process.

If the Office of Risk Management concurs and approves the claim, the Housing Division will process the claim and issue a check to the resident.

This policy does not apply to bodily injury situations or personal property damage over $500. In these instances, the Housing Division must complete an Incident Report Form and send or fax the form to the Office of Risk Management for further review and processing.
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Procedures: Procedure 7-80 -- "Completing an Insurance Incident Form"
Procedure 7-82, "Reimbursing Housing Resident Claims."
   
Related Information: 
   
Policy Background: 
   
Major Category: Finance and Business Operations
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 04/01/13
   
Approved By, Date: Policy Review Committee, 04/01/04
   
Revision History: Updated 4/8/11, 5/3/07.
   
Supersedes (previous policy):  Reimbursement of Housing Resident Claims VII.H.2