Policy: Reporting Fraudulent Transactions
|Date: 12/11/03||Policy ID: GOV-002||Status: Final|
|Contact Office:||Internal Audit Department|
|Oversight Executive:||Executive Vice President and Chief Operating Officer|
|Applies To:||Academic Division, the Medical Center, and the College at Wise .|
|Table of Contents:||Policy Statement|
|Reason for Policy:||
The University will not tolerate theft, waste or abuse of University or state funds, property or other resources through fraudulent means. External requirements exist for reporting fraudulent transactions to other state agencies. Internal guidelines have been established for reporting fraudulent transactions to assist in meeting these external reporting requirements.
|Definition of Terms in Statement:|| Fraudulent transactions: Such transactions ordinarily involve a willful or deliberate action with the intent to obtain an unauthorized benefit. Fraudulent transactions can include but are not limited to:
When a fraudulent transaction is suspected, the dean/department head is responsible for immediately notifying the University Police (4-7166), the Audit Department (4-4110) and the Office of Risk Management (4-3055). The University Police and the Audit Department will conduct a preliminary investigation.
If the fraudulent transaction involves equipment, also notify either the Fixed Asset Accounting Group (4-4284) or Medical Center Property Accounting (4-2954). These sections require written documentation to remove or change the status of a piece of equipment.
The Chief Audit Executive will report the incident to the Auditor of Public Accounts, the Office of Inspector General and the State Police if: (1) the investigation finds a fraudulent transaction to be a reasonable possibility, and (2) a State or University employee may be involved.
|Related Information:||Abuse of Information Technologies at the University|
|Category Cross Reference:|
|Next Scheduled Review:||12/11/15|
|Approved By, Date:||Policy Review Committee, 12/11/03|
|Revision History:||Updated 3/26/13.|
|Supersedes (previous policy):||Reporting Fraudulent Transactions, I.A.2|