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Policy: Visits by Ambassadors and Heads of State 


Date: 12/12/06 Policy ID: EXT-002 Status: Final

Policy Type: University
   
Contact Office: President (Office of the)
   
Oversight Executive: President of the University
   
Applies To: University-wide.
   
Table of Contents: Policy Statement
   
Reason for Policy: Creates guidelines for inviting ambassadors and heads of state to visit the University and managing those visits with appropriate protocol.
   
Policy Summary: 
   
Definition of Terms in Statement: 
   
Policy Statement: Any individual or University official who plans to host (or is aware of the possibility of a visit from) an ambassador or head of state should seek the guidance of the University’s protocol officer. The protocol officer manages these invitations and visits. The officer's role is to provide timely professional advice and, when possible, assistance to make such a visit beneficial for all involved. Written invitations to ambassadors or heads of state must be sent from the President’s Office.
   
Procedures: Prior to hosting or inviting an ambassador or head of state to visit the University, contact the University’s protocol officer, Mr. Gilliam at 924-3339 or agg@virginia.edu.
   
Related Information: 
   
Policy Background: First issued via email on 12/12/06 to Vice Presidents and Deans.
   
Major Category: External Relations
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 12/12/12
   
Approved By, Date: President, 12/12/06
   
Revision History: Updated 5/11/09.
   
Supersedes (previous policy):