UVa Seal

Policy: Naming Policies for The University of Virginia 


Date:  Policy ID: EXT-004 Status: Pending

Policy Type: University
   
Contact Office: University Advancement (Office of)
   
Oversight Executive: Senior Vice President for University Advancement
   
Applies To: Academic Division, Medical Center, the College at Wise, and University-related Foundations.
   
Table of Contents: Policy Statement
     1. General Rules
     2. Right to Re-Name
     3. Administration of this Policy
Procedures
   
Reason for Policy: To state naming requirements and to define the role of the Board of Visitors of the University and the Committee on Names (appointed by the President) in naming opportunities.
   
Policy Summary: 
   
Definition of Terms in Statement: 
   
Policy Statement: 

The following rules will be applied in the naming (for individuals, corporations, or foundations) of academic programs, centers, institutes, departments, physical structures, or parts thereof, on the University of Virginia Grounds or property owned by the University of Virginia Foundation or University affiliated foundations, if used by the University.  It includes buildings, portions of buildings (such as classrooms, auditorium, foyer, library), collections of buildings, monuments, fields, open air courtyards, streets, alleys, and other outdoor areas.
BACK TO TOP

  1. General Rules:
    1. For dormitories or other student residences, the names of long-time University faculty members deemed to have been effective classroom teachers over long periods of time shall be given high priority.

    2. Dormitories should be designated as “Houses;” academic buildings as “Halls.”  The designations “Pavilion” and “Hotel” are reserved for use on Jefferson’s Lawn and Ranges.

    3. When a naming opportunity is presented, strong preference shall be given to persons who have had long, close, and valued associations with the University, as teachers, administrators, or distinguished and supportive alumni.

    4. Only the last name of a person shall be used when on a physical structure; first names and initials shall be allowed to recognize the naming of centers and academic programs.

    5. Where an individual, corporation or foundation contributes essentially 51% of the private costs of construction of a project or 51% of the value of an existing facility, a name suggested by such contributor for that project will be given serious consideration if such name is deemed to be a name that would bring distinction and honor to the University and would be consistent with the traditions and purposes of the University.

    6. Where an individual, corporation or foundation contributes essentially 51% of the projected operating costs of a center, institute, department, or program, a name suggested by such contributor for that project will be given serious consideration if such name is deemed to be a name that would bring distinction and honor to the University and would be consistent with the traditions and purposes of the University.

    7. Once a building or a program has been named, the name shall not be changed unless there are unusual or compelling reasons for changing the name.

    8. Exceptions to this policy may be made only by the President of the University of Virginia with final approval from the Board of Visitors.
      BACK TO TOP

  2. Right to Re-Name:
    In the case of naming opportunities, the University of Virginia reserves the right to re-name its programs and facilities, in the event of unusual or compelling circumstances, at all times.  The University, in the sole and absolute discretion of its Board of Visitors, may exercise this option if a designated name, in its judgment, should bring discredit upon the University.  In the event of such re-naming, the University shall have no financial responsibility, despite anything that may be stated or implied to the contrary.
    BACK TO TOP

  3. Administration of this Policy:
    The Senior Vice President for Development and Public Affairs shall administer this policy and reference it as appropriate in any written agreement or understanding regarding naming.
    BACK TO TOP
   
Procedures: 

Steps for Naming:

  1. Whenever a name is to be given to an academic program, center, institute, department, physical structure, or parts thereof, as described above, whether new or already existing, the President, or his designee, shall either (1) refer a proposed name to the Committee on Names with a request that the Committee make a recommendation as to the suitability thereof, or (2) request the Committee to suggest a suitable name.

  2. The Committee shall make its report promptly in writing to the President indicating whether the Committee believes any proposed name or names to be appropriate or inappropriate for the purpose intended and shall state the reasons for its recommendation.
  3. Names for new or existing buildings and structures, academic programs, centers, institutes or departments shall be forwarded to the Board of Visitors for final approval.  Notification of naming opportunities that do not require Board of Visitor approval will be shared, for informational purposes, with the Board on a regular basis as part of the External Affairs Committee agenda.  Naming opportunities that result from a pledge/commitment or bequest intention for a donor (or donors) shall not be forwarded to the Board of Visitors until one-half of the financial contribution has been received.
    BACK TO TOP
   
Related Information: Committee on Names
   
Policy Background: Adopted: October 1996.
   
Major Category: External Relations
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 
   
Approved By, Date: ,
   
Revision History: Adopted: October, 1996.
   
Supersedes (previous policy):