Policy: Payment for Academic Services
|Date: 04/01/04||Policy ID: FIN-002||Status: Final|
|Contact Office:||Procurement and Supplier Diversity Services|
|Oversight Executive:||Vice President for Management and Budget|
|Applies To:||Academic Division and the College at Wise.|
|Table of Contents:|
|Reason for Policy:||This policy describes how various types of Academic Services are classified and paid by the University.|
|Definition of Terms in Statement:||
Examples of Academic Services
Consulting Services: Advice or assistance of a purely advisory nature provided for a predetermined fee to an agency by an outside individual or entity. Individuals providing consulting services must always meet the criteria defining an Independent Contractor.
Contracted Services: Work to be performed under contract by an independent individual or entity where the service does not consist primarily of the acquisition of goods.Independent Contractor: An entity or individual who has entered into a contractual agreement to provide goods or services to the University, and meets the following criteria:
Employee (1): A person appointed through University Human Resources and paid through University payroll to perform services through the University, who performs services that are subject to the will and control of the University -- both what is done and how it is done. The University's right to control, not the exercise of that right, is a key factor. The University can allow the employee considerable discretion, so long as the University has the legal right to control both the methods and results of the services.
Honorarium: A token of appreciation paid to an individual for services performed for which payment is not required. The services involved vary, but are generally associated with oral presentations made at University sponsored functions. The arrangement between the individual and the University is informal. It does not involve a contract, and invoicing is not required. An employee may not receive an honorarium from the University.
Users of Academic Services are granted greater leeway in the acquisition of these services in recognition of the specialized needs associated with research and instruction. The services provided may or may not be for consulting. The provider of these services may be either for-profit or not-for-profit, an individual or a firm. The services may be contractual or non-contractual. The provider of these services must NOT be an employee of the University and individual persons providing these services must meet the University’s criteria for defining an Independent Contractor. Requisition of academic services, like all University contracts and transactions, shall comply with the requirements of the Virginia State & Local Government Conflict of Interest Act (VA Code Section 2.2-3100, et seq).
Acquisition and Payment:
Providers must be properly certified as Independent Contractors on the appropriate form in order to be paid.
Pre-payments for Academic Services are not permitted.
For information regarding independent contractors, honoraria and payments to foreign nationals, please see:
|Major Category:||Finance and Business Operations|
|Category Cross Reference:|
|Next Scheduled Review:||04/01/13|
|Approved By, Date:||Policy Review Committee, 04/01/04|
|Revision History:||Updated 7/21/10. Previously addressed in Consulting Policy VI.G.4 from 7/1/01 to 3/31/2004.|
|Supersedes (previous policy):||Consulting Policy VI.G.4.|