UVa Seal

Policy: Scholarship/Fellowship Payments to Foreign Nationals 


Date: 03/02/05 Policy ID: FIN-012 Status: Final

Policy Type: University
   
Contact Office: Compliance and Immigration Services (UHR)
   
Oversight Executive: Vice President and Chief Human Resources Officer
   
Applies To: Academic Division and the College at Wise.
   
Table of Contents: 

Policy Statement

  1. Nonresident Alien Recipients
  2. Resident Alien Recipients
  3. Tax Exemptions under U.S. Tax Treaty

Procedures

   
Reason for Policy: 

To provide guidance for applying taxes to scholarship/fellowship payments made to foreign national students and fellows, in order to comply with U.S. Immigration and Tax laws.

(Note: Compliance and Immigration Services is prohibited from providing tax or legal advice. Students are encouraged to consult their own tax advisor.)
   
Policy Summary: 
   
Definition of Terms in Statement: 

Scholarship: For tax purposes, an amount given to aid in the pursuit of study or training for which there is no obligation to perform services by the recipient as a condition of receiving the funds. "Scholarships," "Fellowships," or "Stipends" have interchangeable meaning in this policy. Any payments paid to or on behalf of foreign nationals requiring the performance of services past, present, or future, in exchange for the payments, are taxable wages subject to withholding regulations.

Qualified Scholarship: Any amount received by an individual who is a candidate for a degree at an educational organization used to pay for tuition and any fees, books, supplies, or equipment required for courses of instruction at such educational organization. (IRC 117.) Payments deemed "qualified scholarships" are not includable in the gross income of the recipient, are not subject to withholding, and are not reportable by the educational institution.

Foreign National: An individual not a U.S. citizen or U.S. national (8 USC 1401 et seq).

U.S. Citizen: (1) An individual born in the U.S.; (2) an individual whose parent is a U.S. Citizen; (3) a former alien who has been naturalized as a U.S. citizen; (4) an individual born in Puerto Rico; (5) an individual born in Guam; or (6) an individual born in the U.S. Virgin Islands. (USC 1401 et seq.)

U.S. National: An individual who owes his sole allegiance to the U.S. including all U.S. citizens, and including non-U.S. citizens of certain U.S. possessions including American Samoa and the Northern Mariana Islands. (8 USC 1401 et seq.)

Resident Alien: A foreign national temporarily or permanently present in the U.S. Resident aliens are taxed in the same manner as U.S. citizens on their worldwide income. (26 USC 7701(b).)

Nonresident Alien: A foreign national temporarily present in the U.S. who is not a resident alien. Nonresident aliens are taxed according to special rules contained in certain parts of the Internal Revenue Code. A “nonresident alien” will become a “resident alien” in one of two ways: (1) by being admitted to the U.S. as, or changing status to, a Lawful Permanent Resident under the Immigration Laws (the Green Card test); or (2) by passing the Substantial Presence Test (a numerical formula which measures days of presence in the U.S.). (26 USC 7701(b).)
BACK TO TOP

   
Policy Statement: 

The University (those departments that process payments to foreign national students and fellows) will adhere to U.S. tax laws as they relate to scholarship and fellowship payments made to foreign nationals. This policy is intended for guidance only and not to supersede applicable U.S. laws.

  1. Nonresident Alien Recipients
    All amounts paid to nonresident aliens in the form of scholarships, fellowships, grants, and financial aid not excludable from gross income as a “qualified scholarship” under I.R.C. 117 (i.e. tuition payments), must be reported to the IRS on Forms 1042-S and 1042. Generally, the taxable portion of a scholarship paid to a nonresident alien is subject to federal income tax withholding at the rate of 30% unless the payments are exempt under a tax treaty. However, payees who are temporarily present in the U.S. in F-1, J-1, M-1, Q-1, or Q-2 nonimmigrant status are subject to a reduced 14% withholding rate on the taxable portion of the grant.
    BACK TO TOP

  2. Resident Alien Recipients
    Since resident aliens are treated exactly like U.S. citizens for tax purposes, the University is not required to report or withhold taxes on scholarship/fellowship payments to resident aliens. The resident alien payee is responsible for reporting and paying taxes on these payments. Compliance and Immigration Services has the exclusive authority to determine whether a foreign national is a resident or nonresident alien for tax purposes.
    BACK TO TOP

  3. Tax Exemptions under U.S. Tax Treaty
    Scholarship payments to foreign nationals (both nonresident and resident aliens) from countries having a tax treaty in force with the U.S. may be exempt from tax liability. A list of these treaties may be found in Table 3 of IRS Publication 901 (United States Tax Treaties). The full text of tax treaties is available on the IRS website (www.irs.gov/). In general, the student articles of tax treaties provide for the exemption of a certain dollar amount of U.S. source student wages every calendar year. The student article may also exempt scholarship payments from U.S. tax.
    BACK TO TOP
   
Procedures: 

To claim the tax exemption benefits of a tax treaty, nonresident or resident alien foreign nationals must contact Compliance and Immigration Services, appear in person with necessary documentation, and fill out Form 8233 (Exemption From Withholding on Compensation for Independent and Certain Dependent Personal Services of a Nonresident Alien Individual) or in the case of resident aliens, Form W8-BEN.
BACK TO TOP

   
Related Information: Academic Honorarium Payments to Short-term, Non-Immigrant Alien Visitors
   
Policy Background: Issued 6/23/1997.
   
Major Category: Finance and Business Operations
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 03/02/14
   
Approved By, Date: Policy Review Committee, 03/02/05
   
Revision History: Updated 7/7/11, 2/29/09. Previous version in effect from 3/2/05 to 2/28/08; 6/23/1997 to 3/01/2005.
   
Supersedes (previous policy):  Taxation Instructions for Foreign National Recipients of Scholarships/Fellowships IV.G.2