UVa Seal

Policy: Development and Approval of University Policies 


Date: 11/13/01 Policy ID: GOV-001 Status: Final

Policy Type: University
   
Contact Office: Executive Vice President and Chief Operating Officer (Office of the)
   
Oversight Executive: Executive Vice President and Chief Operating Officer
   
Applies To: Academic Division and the College at Wise.
   
Table of Contents: Policy Statement
Procedures
   
Reason for Policy: To establish the rules of policy creation at the University of Virginia.
   
Policy Summary: 
   
Definition of Terms in Statement: 

Policy: A system of principles that guide the management of the University's affairs. University leaders set policy by selecting courses of action from alternatives in a context of well-understood goals and of appropriate strategies that will be effective in pursuing those goals. They record their selections in policy statements that communicate to the University community how its members can comply with policy.

Board Policy: Policy established by the Rector and Visitors of the University as provided in the Code of Virginia (Va. Code Ann. Sections 23-9.2:3 and 23-62, et seq 2001) and Section 2.4 of the Manual of the Board of Visitors.

Presidential Policy: Policy established under the authority of the President as defined in the Section 4.2 of the Manual of the Board of Visitors. It excludes academic policy related to the conferring of degrees, but includes academic management policy.

University Administrative Policy: Policy established under the authority of the Executive Vice President & Chief Operating Officer. Administrative policy covers non-academic support issues. It includes both general administrative policy and area-specific administrative policy (see below).

General Academic Management Policy: Policy established under the President's authority that significantly affects activities under the authority of two or more schools.

General Administrative Policy: Policy established under the President’s or the Executive Vice President & Chief Operating Officer’s authority that significantly affects activities under the authority of two or more vice presidents or equivalent University officers, except as noted in the paragraph below. 

Area-specific Administrative Policy: Policy established under the President's or the Executive Vice President & Chief Operating Officer's authority that does not apply institution-wide, but significantly affects activities under the authority of only one vice president, equivalent University officer, or the chair of the Faculty Senate. Exception: When a policy significantly affects only activities under the joint authority of the Vice President/Dean of the School of Medicine and the Chief Executive Officer & Vice President of the Medical Center, it will be classified as an area-specific policy.

School-specific Academic Management Policy: Policy established under the President’s authority, typically delegated through the Executive Vice President and Provost to the dean of the individual school, that involves the activities of only one school.  The dean obtains approval for such policy from the Executive Vice President and Provost.
BACK TO TOP

   
Policy Statement: 

Board policy will be developed, revised, approved and retired by the Rector and Visitors in accord with the Code of Virginia (Va. Code Ann. sections 23-9.2:3 and 23-62, et seq 2001) and with the Manual of the Board of Visitors (opens PDF file).

Academic policy related to the conferring of degrees will be developed, revised, approved and retired by the faculty, in accord with the authority granted to it by the Board of Visitors. This body of policy is exempt from the provisions of this Policy. Academic management policy is subsumed in Presidential policy described below.

Presidential policy will be developed, revised, approved and retired at the discretion of the President in accord with the authority granted to him or her by the Board of Visitors. The President retains authority for approval of general academic management policy that affects more than one school, but may at his or her discretion delegate specific policy-approval authority to the Executive Vice President & Provost, the Chancellor of the College at Wise, the General Faculty body, or other University persons or organizations.

University administrative policy will be developed, revised, approved and retired under the direction of the President by the University officer designated by the Board of Visitors as its Executive Vice President & Chief Operating Officer. University administrative policy includes both general administrative policy and area-specific policy.

The President and the Executive Vice President & Chief Operating Officer (EVP/COO) may seek advice on new or revised general policy from the Policy Review Committee. The Committee sets a standard process for the development of general policy (see process outline) that will come before the President or the EVP/COO for approval. Both routinely delegate approval of procedures to implement general policy to the responsible vice president or equivalent University officer.

The President and the Executive Vice President & Chief Operating Officer routinely delegate responsibility for development, revision, approval and retirement of area-specific administrative  policy to individual vice presidents, the Chancellor of the College at Wise, or the equivalent University officers or deans for the management of their own areas.  These policies may be more restrictive than general policy, but may not be less restrictive.

The President routinely delegates responsibility for development, revision, approval and retirement of school-specific academic management policy through the Executive Vice President & Provost or the Chancellor at the College at Wise to the dean of the individual school or Provost of the College at Wise, respectively. The Provost of the College at Wise obtains approval from the Chancellor for such policy. The dean obtains approval for such policy from the Executive Vice President and Provost. The Executive Vice President & Chief Operating Officer designates the chair and membership of a Policy Review Committee and assigns to the chair the responsibility to determine the category (i.e., general, area-specific, administrative, academic management) and the appropriate review process for each proposed policy.
BACK TO TOP

   
Procedures: Development and Approval Process for General Policy.
   
Related Information: 

Manual of the Board of Visitors (opens PDF file)

   
Policy Background: This is the first version of this policy.
   
Major Category: Governance
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 11/13/16
   
Approved By, Date: President, 11/13/01
   
Revision History: Updated 2/25/13.
   
Supersedes (previous policy):