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Policy: Temporary Reduction in Workforce for University Staff Employees 


Date: 11/25/08 Policy ID: HRM-017 Status: Final

Policy Type: University
   
Contact Office: Consulting Services (UHR)
   
Oversight Executive: Vice President and Chief Human Resources Officer
   
Applies To: 

Academic Division and the College at Wise.

   
Table of Contents: Policy Statement
   
Reason for Policy: Permits the University to temporarily reduce a University Staff employee’s work hours and pay or to temporarily place the employee in a non-working status.  The policy provides an option for the University to use when it is necessary to reduce budgets in times of financial stringency and to avoid layoffs.
   
Policy Summary: 
   
Definition of Terms in Statement: 

University Staff employee: Those salaried, non-faculty employees hired on or after July 1, 2006, and those salaried non-faculty employees and administrative and professional faculty electing to participate in the University Human Resources System established by the Board of Visitors under the authority granted by the Restructuring Act and the Management Agreement.

Restructuring Act: The Restructured Higher Education Financial and Administrative Operations Act, Chapter 4.10 of Title 23 of the Code of Virginia.

Management Agreement: The agreement between the University and the Commonwealth required by Subsection D of §23-38.88 of the Restructuring Act.
   
Policy Statement: 

Appropriate staffing is critical to the University’s mission of excellence in teaching, research, and public service.  However, when faced with changing economic and programmatic imperatives, the University may have to temporarily adjust its work force.  The University will administer workforce adjustment actions in as equitable, humane, and consistent manner as possible.  The University will seek to minimize any potential harmful impacts on employees by implementing a workforce reduction limited to no more than four consecutive months in a year and protecting certain employee benefits during the period of reduction.

The Temporary Workforce Reduction Policy established by the Commonwealth of Virginia Department of Human Resources Management (Policy 1.65:  effective September 16, 1963 and revised effective May 16, 2006), shall be, in all respects except where noted, applicable to University staff employees of the University.  The University adopts the Temporary Workforce Reduction Policy 1.65 pursuant to the authority granted in the Restructuring Act and the Management Agreement.  By the same authority, and to the extent permitted by the Restructuring Act and the Management Agreement, the University reserves the right to change, amend, or delete in whole or in part the provisions of Temporary Workforce Reduction Policy 1.65 without prior review or approval by any state agency, and shall not be bound by any future change, addition, deletion or amendment in whole or in part of the Temporary Workforce Reduction Policy 1.65 by any agency of the state unless such change, addition, deletion or amendment is required by the Restructuring Act or the Management Agreement.

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Procedures: 
   
Related Information: 

1.65, Temporary Workforce Reduction
Layoff for University Staff Employees

   
Policy Background: 
   
Major Category: Human Resource Management
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 11/25/14
   
Approved By, Date: Executive Vice President and Chief Operating Officer, 11/25/08
   
Revision History: This is the first version of this policy.
   
Supersedes (previous policy):