Policy: Employment Eligibility Verification (Completing Form I-9)
|Date: 09/20/10||Policy ID: HRM-022||Status: Final|
|Contact Office:||Compliance and Immigration Services (UHR)|
|Oversight Executive:||Vice President and Chief Human Resources Officer|
|Applies To:||Academic Division and College at Wise|
|Table of Contents:|
|Reason for Policy:||
The University is committed to complying with federal laws concerning employment eligibility of employees hired to work in the United States. In accordance with the Immigration Reform and Control Act (IRCA) of 1986, the University is required to verify the identity and employment authorization of all employees by completing the federal Employment Eligibility Verification Form I-9 (I-9). Under IRCA, the University must not knowingly hire or continue to employ any person not authorized to work in the United States, and must not discriminate because of national origin against U.S. citizens, lawful permanent residents, or authorized aliens.
|Definition of Terms in Statement:||
I-9 Specialist: An employee designated by a hiring unit within a school or department who is authorized to complete the online I-9 form on behalf of the hiring department. This individual is authorized upon satisfactory completion of training provided by University Human Resources.
The hiring official or the I-9 Specialist must verify identity and employment eligibility of all newly hired and rehired employees, and those employees whose employment authorization has expired. Employment eligibility must be documented using the I-9 form for each employee hired or rehired after November 7, 1986. I-9 Specialists are required to inspect documents produced by employees for genuineness in order to substantiate employee identity and employment eligibility.
The Immigration Reform and Control Act (IRCA) requires that the I-9 employment verification process be completed in person by the hiring official, or the I-9 Specialists, or by an agent designated to act on behalf of the University and perform the required document inspections.
The failure of a department to complete in a timely fashion the Form I-9 or of the employee to provide the required documentation within three business days of the commencement of employment will result in removal of the employee from the payroll system until the documentation is completed and submitted.
The employee is responsible for:
|Major Category:||Human Resource Management|
|Category Cross Reference:|
|Next Scheduled Review:||09/20/13|
|Approved By, Date:||Policy Review Committee, 05/13/09|
|Revision History:||Updated 3/21/13, 9/20/2010.|
|Supersedes (previous policy):||New Hire Employment Eligibility Verification (I-9)|