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Policy: University Information Technology Infrastructure, Architecture and Ongoing Operations 


Date: 06/09/06 Policy ID: IRM-009 Status: Final

Policy Type: University
   
Contact Office: Chief Information Officer (Office of the)
   
Oversight Executive: Chief Information Officer
   
Applies To: University Academic Division, Medical Center and College at Wise.
   
Table of Contents: Policy Statement
   
Reason for Policy: 

It is critically important that the University of Virginia’s information technology (IT) infrastructure, architecture and ongoing operations support the mission of the institution. To help ensure this need is met, decisions affecting these areas must reflect standards, guidelines and practices found to be effective in the higher education environment. This policy establishes the nationally recognized codes of practice with which the University aligns its IT infrastructure, architecture and ongoing operations.

   
Policy Summary: 
   
Definition of Terms in Statement: 
   
Policy Statement: 

The University maintains a list of specific standards and guidelines that should influence decisions affecting key components of its IT infrastructure, architecture and operations.  These standards and guidelines align with industry best practices, appropriately tailored for the specific circumstances of the University, as described by EDUCAUSE, Internet2, and others within higher education, as well as those from healthcare and selected technology industries. It is not the intent of this guidance to in any way inhibit research or other institutional endeavors that by their nature may require the use of cutting-edge technology not yet appropriate for normal use. The guidance is descriptive rather than prescriptive to achieve flexibility where needed. The ultimate goal is to create logical relationships between information technology resources and the mission of the university and its units.

This policy applies to all university information technology, whether owned and operated by the university, or used for university business through contractual arrangements.

An overview of the framework for infrastructure, architecture and ongoing operations, along with the standards and guidelines are posted at https://shibsp.itc.virginia.edu/confluence/display/EAHOME/Enterprise+Architecture. When decisions are made regarding IT infrastructure, architecture and ongoing operations, the decision maker should consult this information for guidance.

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Procedures: 
   
Related Information: 

The following is a sampling of higher education sources for IT best practices and evolving trends:

The EDUCAUSE Center for Analysis and Research Working Groups helps educational institutions develop institutional strategies and plan their resource deployment in this emerging and evolving technological landscape and helps their users harness and optimize the power and capabilities of new integrated IT tools and systems for educational and research applications in higher education. 

EDUCAUSE is a nonprofit association whose mission is to advance higher education by promoting the intelligent use of information technology.  http://educause.edu

Health Level Seven is an international standards-setting organization operating in the healthcare arena, specifically in the area of clinical and administrative data.

Internet2 develops and deploys advanced network applications and technologies for research and higher education, accelerating the creation of tomorrow's Internet. 

The Postsecondary Electronic Standards Council is a non-profit association of colleges and universities; professional and commercial organizations; data, software and service providers; and state and federal government agencies.

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Policy Background: 

The Commonwealth of Virginia Restructured Higher Education Financial and Administrative Operations Act of 2005 grants institutions additional authority over financial and administrative operations, on condition that certain commitments to the Commonwealth are met. The University of Virginia’s Management Agreement with the Commonwealth provides full delegated responsibility for management of the institution’s information technology infrastructure, architecture and ongoing operations. This delegation includes the authority to conduct these activities in accordance with industry best practices appropriately tailored for the specific circumstances of the University, in lieu of following Commonwealth-determined specifications. This policy documents the industry best practices with which the University will align its infrastructure, architecture and ongoing operations.

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Major Category: Information Resource Management
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 06/09/15
   
Approved By, Date: Board of Visitors, 06/09/06
   
Revision History: Updated 5/15/14. This is the first version of this policy.
   
Supersedes (previous policy):