Policy: Mass Text Messaging for Emergency Alerts
|Date: 11/16/07||Policy ID: IRM-013||Status: Final|
|Contact Office:||Information Technology Services|
|Oversight Executive:||Vice President and Chief Information Officer|
Academic Division, the Medical Center and University-related Foundations.
|Table of Contents:||
|Reason for Policy:||Establishes the guidelines by which the University’s text messaging system will be used for distribution of emergency alerts to students, faculty and staff who would be affected directly by a critical incident which poses an imminent threat to their health or safety given their presence on University Grounds and/or its surrounding areas.|
|Definition of Terms in Statement:||
Emergency Alerts: Notifications regarding critical incidents that pose an imminent threat to the health or safety of the University community. Examples of such emergency incidents include, but are not limited to severe weather, hazardous materials incidents, and acts of criminal violence that broadly threaten the safety of the University community.Text Messages: Brief, direct notifications (typically not more than 125 characters) received on a cellular phone or similar text-communication handheld device.
The University maintains a subscription to a third party text messaging service that enables University administrators to create text messages for emergency alerts to members of the University community and send them to a list of subscribed cell phone or other wireless device users.
Text message emergency alerts are one element of the University’s comprehensive emergency response protocol that provides rapid notification to students, faculty and staff about situations or events that are occurring on the Grounds and/or its surrounding areas. The service is designed for those living within and/or conducting regular University-related business in the immediate area.
The text messaging service with which the University has contracted requires users to opt-in to the service by subscribing their cell phone or wireless device number and e-mail address at http://www.virginia.edu/uvaalerts/ . Subscribers may incur a charge from their provider for receiving text messages; therefore, the University uses text messaging primarily for emergency alerts.
This policy does not supersede existing Medical Center polices that govern restrictions of use of cell phones and other text-communication handheld devices in designated hospital locations.
|Procedures:||Detailed procedures on critical incident notification can be found at http://www.virginia.edu/emergency/.|
Medical Center Policy No. 0139 Cellular Telephones and Other Radio Frequency Producing Equipment
For information on non-emergency uses of text messaging, see the policy on “University Text Messaging” (in development).
Office of Emergency Preparedness (link to be added)
|Major Category:||Information Resource Management|
|Category Cross Reference:|
|Next Scheduled Review:||04/11/14|
|Approved By, Date:||Executive Vice President and Chief Operating Officer, 11/16/07|
|Revision History:||Updated 4/11/11.|
|Supersedes (previous policy):|