Policy: Use of Working Time and University Equipment for Personal or Commercial Purposes
|Date: 04/15/10||Policy ID: PRM-011||Status: Final|
|Contact Office:||Executive Vice President and Chief Operating Officer (Office of the)|
|Oversight Executive:||Executive Vice President and Chief Operating Officer|
|Applies To:||Academic Division and the Medical Center.|
|Table of Contents:|
|Reason for Policy:||
Restricts the use of University employees’ working time and University equipment for personal or commercial purposes and reduces the risks to the University and its Related Foundations from lending out equipment. This policy does not supersede state and University policies governing structured loan or rental programs, such as Intramural Recreational Sports equipment and University Library materials, or state and University policies permitting incidental use of University computing resources.
|Definition of Terms in Statement:||
Employee (1): A person appointed through University Human Resources and paid through University payroll to perform services through the University, who performs services that are subject to the will and control of the University -- both what is done and how it is done. The University's right to control, not the exercise of that right, is a key factor. The University can allow the employee considerable discretion, so long as the University has the legal right to control both the methods and results of the services.
Working Time: The hours during which an employee is expected to be performing his/her University-related job responsibilities.
University/University-Related Foundation Function: Any activity that is conducted or sponsored by a University/University-Related Foundation office or department or by University/University-Related Foundation personnel and which is done on behalf of the University, whether the activity is on or off Grounds.
University/University-Related Foundation Office or Department: Any office or department whose reporting line culminates with the University’s Board of Visitors or a University-Related Foundation board. A student organization with a Contracted Independent Organization Agreement or a Fraternal Organization Agreement is not considered a University office or department.University Equipment: University owned or leased property used to assist in performing an activity or function (e.g., hand tools, power tools, audio-visual equipment, etc.). University equipment does not include University infrastructure (e.g., networks, buildings, etc.); office furnishings that remain in the location designated for their use (e.g., desks, file cabinets, bookcases, etc.); or telephone and computing resources that are covered by other specific policies (see policies listed under Related Information section).
A University employee’s working time, University equipment, and consumable materials and supplies may not be used for personal or commercial purposes. A violation of this policy by an employee or supervisor may result in disciplinary action, up to and including, termination.
Each administrative head/manager must maintain documentation to track all University equipment, (including tagged and non-tagged assets), that is borrowed on a temporary basis. The documentation must include the following information as appropriate:
XV.G.3, “University Services and Activities”
|Major Category:||Physical Resource Management|
|Category Cross Reference:||Human Resource Management|
|Next Scheduled Review:||04/15/13|
|Approved By, Date:||Executive Vice President and Chief Operating Officer, 04/15/10|
|Revision History:||Updated 4/19/10. Previous version in effect from 3/10/08 through 4/18/2010.|
|Supersedes (previous policy):|