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Policy: Recording of Classroom Lectures and Distribution of Course Materials by Students 


Date: 08/03/11 Policy ID: PROV-016 Status: Final

Policy Type: Executive Vice President & Provost
   
Contact Office: Executive Vice President and Provost (Office of the)
   
Oversight Executive: Executive Vice President and Provost
   
Applies To: Students in the Academic Division.
   
Table of Contents:  Policy Statement
  1. Exception
  2. Destruction of Approved Recordings

Procedures

   
Reason for Policy:  The policy aims to prohibit or limit recording of classroom lectures or re-distribution of classroom materials in order to:
  • respect the integrity and effectiveness of the classroom experience;
  • protect students and faculty dignity and privacy;
  • respect faculty and University rights in instructional materials; and
  • comply with copyright law.
   
Policy Summary: 
   
Definition of Terms in Statement: 

Course Materials: Outlines, slides, Powerpoints, readings, or other content made available to students by the instructor or through UVaCollab (the centrally-supported online collaboration and learning environment at the University of Virginia) or other course reserves system.

Lecture Notes: Verbatim or summary notes of classroom lectures in/for courses at the University of Virginia.

Recording: A video or audio replication or photographic image recorded on devices including, but not limited to, audio recorders, video recorders, cellular phones, digital cameras, MP3 players, computers and other handheld devices that record images and/or sound.

   
Policy Statement: 

The University of Virginia prohibits recording and transmission of classroom lectures and discussions by students unless written permission from the class instructor has been obtained and all students in the class as well as guest speakers have been informed that audio/video recording may occur.  Recording of lectures or class presentations is solely authorized for the purposes of individual or group study with other students enrolled in the same class. Permission to allow the recording is not a transfer of any copyrights in the recording. The recording may not be reproduced or uploaded to publicly accessible web environments.

Recordings, course materials, and lecture notes may not be exchanged or distributed for commercial purposes, for compensation, or for any other purpose other than study by students enrolled in the class. Public distribution of such materials may constitute copyright infringement in violation of federal or state law, or University policy. Violation of this policy may subject a student to disciplinary action under the University’s Standards of Conduct.
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  1. Exception:
    It is not a violation of this policy for a student determined by the Learning Needs and Evaluation Center (“LNEC”) to be entitled to educational accommodations, to exercise any rights protected under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, including needed recording or adaptations of classroom lectures or materials for personal research and study.  The restrictions on third party web and commercial distribution apply in such cases.
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  2. Destruction of Approved Recordings:
    Students must destroy recordings at the end of the semester in which they are enrolled in the class unless they receive the instructor’s written permission to retain them or are entitled to retain them as an LNEC-authorized accommodation.
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Procedures: 

Students should review the course syllabus for instructions regarding the instructor’s policy on class recordings.  Unless directly authorized by the syllabus, any student interested in recording classroom lectures must discuss this issue with the instructor and obtain written permission.
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Related Information: 

Information Technology Copyright Policies:
Copyright Protection
Digital Copyright Protection

University Record “Copyright Laws”

University Copyright Policy

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Policy Background: 
   
Major Category: Executive Vice President & Provost Policies
   
Category Cross Reference: 
   
   
Process: 
   
Next Scheduled Review: 08/03/14
   
Approved By, Date: Executive Vice President and Provost, 08/03/11
   
Revision History: This is the first version of this policy.
   
Supersedes (previous policy):