Policy: Food Service Provided by Student Organizations
|Date: 04/23/07||Policy ID: STAF-001||Status: Final|
|Policy Type:||Student Affairs|
|Contact Office:||Newcomb Hall Event Planning Office|
|Oversight Executive:||Vice President and Chief Student Affairs Officer|
|Applies To:||All contracted independent student organizations (CIOs), fraternities and sororities (FOA Organizations) when hosting programs and/or activities on University property. All special status organizations at all times.|
|Table of Contents:|
|Reason for Policy:||To establish guidelines that provide reasonable assurance that food service on University property offered by student groups complies with Thomas Jefferson Health District of the Virginia Department of Health regulations. To promote a healthy and safe experience for all participating in programs and activities on University property.|
|Definition of Terms in Statement:||
University property: Land or buildings that the University owns or leases and that are under the direct control of the Board of Visitors. University property also includes premises the University uses for activities of its offices, departments, personnel or students.
Student Organization: For the purpose of this policy, student organization is used as a general term that refers collectively to all CIOs, FOAs, Special Status and Agency groups.
Contracted Independent Organizations: Contracted Independent Organizations (CIO) are formed by University students to offer educational, service and social opportunities. Membership is typically comprised primarily of students, faculty, staff, alumni, but limited community membership in the organizations is common. The University does not use the concept of "recognizing" CIOs. CIOs operate independent of the University and are not agents, servants or employees of the University. They do not have the authority to act for or commit the University to any activity, transaction or agreement. The University does not supervise, direct or control CIOs’ activities.
Fraternal Operating Agreement Organizations (FOA Organizations): FOA Organizations are groups comprised of University students that are governed by the Inter-Fraternity Council (IFC), Inter-Sorority Council (ISC), Multicultural Greek Council (MGC), and National Pan Hellenic Council (NPC), and which offer educational, service and social opportunities for their members. The University does not use the concept of "recognizing" FOA Organizations. FOA Organizations operate independently of the University and are not agents, servants or employees of the University. They do not have the authority to act for or commit the University to any activity, transaction or agreement. The University does not supervise, direct or control the FOA Organizations’ activities.
Special Status Organizations: Special status student organizations act as agents of the University in carrying out a University function(s) through authority delegated by an authorized University official. The manner in which the function(s) is conducted is subject to the supervision and control of the University. The special status student organization is solely responsible for activities conducted by the organization that have not been officially delegated to it by the University. When conducting non-University authorized activities, the student organization is considered by the University to be non-special status and, therefore, not acting as an agent of the University.
University community: For the purpose of this policy, the University community includes all students, faculty and staff who are formally and officially affiliated with the University through either matriculation or an employment contract.
General public: For the purpose of this policy, the general public includes all visitors to the University who are not officially affiliated with the institution.
Baked Goods: Foods like breads, cakes, pastries and cookies that are cooked in an oven. For the purpose of this policy, baked meats, poultry, fish and vegetable dishes are not considered “baked goods.”
Pre-Packaged Goods/Food: Foods that are commercially prepared, sealed and then packaged for sale by a retail distributor.
Cooked Food: Foods that begin raw (uncooked) and are prepared by applying heat. For the purpose of this policy, any meat, poultry, fish or vegetable dish for which the ingredients begin raw and are then cooked by any method are considered cooked food.
Food service on University property provided by student organizations must comply with the guidelines established by the University and Thomas Jefferson Health District of the Virginia Department of Health regulations. This applies to all food distribution regardless of whether the food is offered for sale or provided free of charge.
For Space Reservations: http://www.virginia.edu/source/index.php
|Major Category:||Student Affairs Policies|
|Category Cross Reference:|
|Next Scheduled Review:||04/23/14|
|Approved By, Date:||Vice President and Chief Student Affairs Officer, 04/23/07|
|Revision History:||Updated 6/6/11.|
|Supersedes (previous policy):|